We would like to thank you for participating with us this year. To help you prepare for the event please review the information below. Make sure you are aware of the items which pertain to you to take advantage of our early bird discount deadlines.
Move-In & Move-Out Procedures: Page 2
Decorator: Page 2....................................................................................................................................Deadline October 25, 2012
GES Exposition Services 801.908.8822
Shipping / Receiving, Forklift, Carpet / Materials – order online
Electrical Services – Please Call 801.908.8822
www.ges.com (payment is required when placing your order, meet deadline to get discount)
Exhibit Guidelines: Page 3
Utah Family Magazine: Page 3
Food Exhibitors: Page 4...........................................................................................................................Deadline October 28, 2012
Health Department Food Permits 385.468.3845, www.slvhealth.org
Please use the link below that will take you directly to the information you will need:
www.slvhealth.org/programs/foodprotection/tempfoodbooths.html / All specialty food exhibitors must fill out the Utah Food Services form
Fire Marshall: NO OPEN FLAMES ALLOWED
Exhibitor Parking: Free Parking at South Towne Exposition Center, sorry no RVs overnight
Host Hotel:
Hyatt Summerfield Suites @ 9685 S. Monroe St. in Sandy, UT 84070 Phone: 801.304.5703
Ask for Salt Lake Family Christmas Gift Show rate (Group code: SALT) to receive special
rates of $109/$119 Mon-Thurs & $84/$94 Fri-Sun for studio suite/1 bedroom by....................................Deadline 10-16-12
Homewood Suites @ 844 E. North Union Ave. in Midvale, UT 84047
Reservations 801.561.5999 -Ask for Kelli Karst or say you’re with Salt Lake’s Family
Gift Show to receive special rates of $119.00 Sun - Thurs / $99 Fri. & Sat. .............................................No Deadline
South Towne Exposition Center Management & Services:
General Offices: 385.468.2260, www.southtowneexpo.com
Phone/Internet Service - Telephone & Internet Service Order Form Call Jonathan @ 385.468.2260
Showcase Events, Inc. - Show Office @ South Towne Exposition Center 385.468.2253
Tax & Licensing:
Mandatory tax information required prior to the event – please see attached sheet.
Currently, tax rates for the State of Utah are sales 6.85% and pre-packaged food 3%. Tax reps will be onsite to drop off forms and provide a Temporary Sales Tax License in order to sell your product in The South Towne Exposition Building and at our event. You are not required to purchase a City of Sandy business license as the show will provide one for you.
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Move-In Schedule: Move in begins Thursday, November 8, 2012. Exhibit set-up deadline is Friday morning at 9:30a.m.
| Move-In: | From: | To: |
| Thursday, November 10 | 8:00a.m. | 10:00p.m. |
| Friday, November 9 | 8:00a.m. | 9:30a.m. (hand-carry only) |
| Move-Out: | From: | To: |
| Sunday, November 11 | 5:30p.m. | 10:00p.m. |
| Monday, November 12 | 8:00a.m. | 11:00a.m. |
| Show Days: | From: | To: |
| Friday, November 9 | 10:00a.m. | 9:00p.m. |
| Saturday, November 10 | 10:00a.m. | 9:00p.m. |
| Sunday, November 11 | 10:00a.m. | 5:00p.m. |
Move-In Instructions: South Towne Exposition Center security personnel will be managing the move-in docks. . Please bring hand trucks and carts for move in and move out, these items are not available through South Towne Exposition Center or GES Exposition Services.
Move-Out Instructions: Exhibitors may not dismantle or remove exhibit materials before 5:30pm on Sunday when the show closes. This policy will be strictly enforced and is a Fire Marshall rule. Any exhibitor violating this rule may not be permitted to exhibit in future shows.
Freight receiving and Forklift Service: Order On-line https://ordering.ges.com/014001322/185
Shipments may arrive no earlier than October 5, 2012, but no later than November 5, 2012.
Go online for instructions, requires Material Handling Order Form & Advance Shipping label. Please note fees involved with advance shipments.
GES Exposition Services handles direct shipping. Shipments accepted ONLY on November 8, 2012 from 10am to 4pm. Go online for instructions, requires Material Handling Order Form & Advance Ship. label
Go Online for “In-Booth Forklift & Labor Order Form.”
Exhibitors are responsible for their own electrical and lighting. If you require electricity at your booth please order on-line at https://ordering.ges.com/014001322/185. South Towne Exposition Center’s over head lighting is very good and many exhibitors find this in-house lighting adequate.
The show decorator is GES. Tables, skirts, waste baskets, chairs, carpet, etc. may be ordered from GES for a fee. Please follow this link to order online https://ordering.ges.com/014001322/185. All booth space must have floor covering of carpet, linoleum or matting. The only exception are booths with food products.
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The show provides an 8-foot high pipe and drape in the back of the booth and a 3-foot drape on the sides of the booth. The show provides a one line exhibitor identification sign with your company name of no more than 32 characters in length on the back drape of your exhibit space. You may hang your banner using “S” hooks over the tops of the rods, but please do not pin anything to the drapes.
Sidewalls that are 10’ wide and over 3’ tall must have prior approval from Show Management. If you have approved “High Walls” you are responsible for providing the materials necessary for your high wall, such as shelving, grid, furniture, décor, etc. Anyone with a High Wall will also be required to provide an attractive backing. If you are approved for “Low Walls” you can construct an 8’ high X 5’ display in the back half of your booth. Low walls must be no higher than 3’ high the first 5’ of your booth. Please refer to your Booth Confirmation for your sidewall approval or contact your show manager.
Your booth display must be flame retardant. All decorations, drapes, signs, banners, plastic display, hay split bamboo, table covering with an overhang greater than 6’, combustibles, etc. must be flame retardant. Items that require treatment with a flame retardant product will be subject to a flame test prior to or during the show hours. The use of oil cloth, tarpaper, sisal paper nylon, orlon and certain other synthetic materials cannot be made flame retardant and their use is strictly prohibited.
All merchandise and materials must be contained within the exhibit space for the duration of the show, a FIRE CODE REQUIREMENT. You may not extend your display into the aisle or sit in the aisle.
We ask that everyone decorate in a holiday theme and encourage you to make your booth inviting. Increased sales will result from displaying your product to capture the public’s attention.
Be prepared to meet your customer. Make sure to price your product so your customers can make an easy purchase decision. Have a return policy and make customers aware of it upon purchase. Accept credit cards if possible. Make sure you have business cards, order forms or web site information for residual sales.
This is not a table top show, no sale signs, close out or discount signs are allowed. All signs must be tasteful. There is not dress code at this event, however professional yet comfortable attire is requested.
All exhibitors are required to register with show management at the Exhibitor Registration booth and pick up your badges. Exhibitor badges must be worn for exhibitor admission to the event during all hours of the show. Each exhibitor will receive five exhibitor badges per booth space. You are responsible for badge distribution. Badges are intended to be rotated among your staff members only. You may wish to leave your extra badges at Exhibitor Registration for your staff to obtain them when needed. Exhibitors or staff will not be allowed onto the show floor without a badge.
Show management will be on the show floor to help facilitate your move in, however, if you need immediate assistance please check with exhibitor registration to let them know of your needs and they will contact show management. We will assist you as soon as possible.
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All food service vendors must obtain a temporary event permit through the Salt Lake Valley Health Department. Please call 801.313.6620 to inquire whether your product requires a permit for sampling.
Out of town applicants can send in their payment and application via mail. Payment should be made by check. Applicants should not decide on their risk category and applicable fees themselves, call and ask how much you should pay before mailing them money. Be prepared to describe your complete menu and preparation methods. The SLVHD does not mail permits – all applicants must come into their office between 8am and 4pm, Monday – Friday to complete their application process and pick up their permit. If you have sent in your completed application and paid in advance, your permit will be waiting for you at the reception desk (Heally or Nancy) in the Food Protection Bureau. Technical questions about safe food handling can be directed to the desk officer who is a food inspector at 801.468.3817. Please note that every booth must have a temporary hand wash set-up. There is an illustration in both Food Safety pamphlets when you visit www.slvhealth.org/programs/foodprotection/tempfoodbooths.html.
It is up to you to make sure that you are in compliance with Salt Lake’s Health Department requirements.
All food handlers must wear gloves when handling food. A two compartment sink for clean up, washing produce or meats are located on the west side of the hall next to the concession stand down the service hall corridor.
Ice is available in ice machines in the hallway next to the Western Foods concession stand. There is no cold storage. Please use ice sparingly as it is a courtesy to us from Western Foods. $1 for a 2 gal. bucket
Occasionally an attendee will leave a credit card in your booth. Please bring the card to the Show Office at the SW corner of the building and we will make an announcement to get it back to the proper owner.
There are security officers on duty at the South Towne Exposition Center 24 hours a day. Please take precautions and cover your booth at night. The South Towne Exposition Center and Showcase Events, Inc. are not responsible for lost or stolen goods.
Contact Numbers: Susie O’Brien Borer, Event Manager
Locally: 425.889.9494
Long Distance: 800.521.7469
E-Mail: SaltLake@ShowcaseEvents.Org
Show office (South Towne): 385.468.2253
It is our commitment to produce a well attended, quality show which will continue to be a tradition in the Salt Lake & surrounding area. Thank you for being a part of this event.
Sincerely,
Susie O’Brien Borer & the Staff at Showcase Events, Inc.
Be sure to sign up at the show to receive the early bird discount for 2013!
Dates next year:
Colorado Arts & Gourmet Food Festival 4/19-21/13
Tacoma Holiday Food & Gift Festival 10/16-20/13
Colorado Country Christmas Gift Show 11/8-10/13
Salt Lake’s Family Christmas Gift Show 11/15-17/13
Christmas in Seattle Gift & Gourmet Food Show 11/8-10/13