3960 Palmer Park Blvd., Colorado Springs, CO  80909

CSEC services: Free 500 watts electricity, Wi-Fi and parking

8’ tables, chairs and table cloths available for rent by going to www.exhibitorsrentals.com

·         FREE – Showcase Events is providing 500 watts of electricity to every booth.   This is 110 volts/15 amps.  If you require 120V/30 amps or 220V/50 amps the ordering instructions are on page 4.

·         No lit candles or propane

www.elpasocountypublichealth.org

·         Questions:  Kara Cohen – KaraCohen@elpasoco.com or (719)578-3199 X 3

·         Permits are required for potentially hazardous foods such as roasted nuts, meats, dairy, et.

·         A temporary hand-washing station is required in every booth.

·         MCM Elegante’ Suites: 6 miles from CSEC at 6450 N Academy Blvd. 719.590.1111.  Reference: Colorado Country Christmas Gift Show.

$65 single queen studio, $80 double full or king studio, $85 double queen studio, $95 king one bedroom suite, $105 king & full one bedroom suite. Breakfast included.  Booking link: https://reservations.travelclick.com/95763?groupID=3261589

• Sonesta ES Suites: 2.5 miles from CSEC at 3880 N Academy Blvd.  719.574.0370. Reference: Colorado Country Christmas Gift Show.

King studio suite $79, 2 bedroom loft $109.  Includes breakfast, free wifi, an evening social with light meal & drinks 3 nights a week.

• Radisson: 5 – 5.8 miles from the CSEC at 1645 Newport Rd.  719.597.7000. Reference: Colorado Country Christmas Gift Show.  $139 per room per night plus tax.  Includes full breakfast buffet, free nightly beverage in lounge, 20% discount in dining room and wifi.  Indoor heated swimming pool, gym and outdoor hot tub.

11-3-21

www.colorado.gov/tax.  Sales tax is 5.130%.

·         Everyone must have a Special Event Sales Tax License before the event.  See attached instructions “Form DR 0589 – Vendor Special Event License Application for Single or Multiple Events”.  Any questions about this requirement please call 303.866.5643.  Single Event Licenses are $4 during the last ½ of the year and Multiple Events Licenses are $16 per 2-year cycle.  If you have a current 2020-2021 Colorado Sales Tax License the Special Event License is free.

Tax filing deadline

12-20-21

Show Dates / Move-In & Move-Out Procedures

Show Dates:                        Friday,                  Nov. 19^th              10am to 5pm

Saturday,              Nov. 20^th              10am to 5pm

                                             Sunday,                 Nov. 21^st               10am to 5pm

                    Move-In and Move-Out:

Thursday, Nov. 18^th – 8am to 9pm

Friday, Nov. 19^th – 8am to 9:30am

Sunday, Nov. 21^st – 5:15pm to 12am

Monday, Nov. 22^nd – 8am to noon

You may come in any morning at 8am to restock or clean your booth.

At the back of the building there are 2 docks.  One is a loading dock with ramp and the other a 4’ dock you may back up to in order to bring your items in through double doors.

You will not be allowed to use the front glass door entrances. 

Hall A

At the back of the building there are 2 docks.  One is a loading dock with ramp and the other a 4’ dock you may back up to in order to bring your items in through double doors.

You will not be allowed to use the front glass door entrances. 

Hall B

Hall B has a large truck height loading dock with steps (if you are in the building it is back by the restrooms), the smaller loading dock with steps (opposite of the building from the larger one – towards Palmer), and then a walk-up ramp for carts and such next to yet another semi height dock in the middle of the two.

You will not be allowed to use the front glass door entrances. 

Please be aware of your surroundings as you go out to your vehicles at night.  Do not leave anything of value in your car or trailer unattended.

We will follow all current state and county orders for Covid-19. Orders may change prior to and during the show.  Keep updated on current orders for the Colorado Springs Event Center and El Paso County by going to https://www.elpasocountyhealth.org/

Decorator:  Bruno’s Party Time Rental – Chris 719-634-1212 or Brunospartytimerental@gmail.com.  Bruno’s Party Time Rental’s focus is to set the booths.  It is best to bring your own furniture, but if you need to rent a chair, 8’ table &/or linens they are now available through the Colorado Springs Event Center by going to www.exhibitorsrentals.com.  The Event Center will provide garbage cans on the aisles.

Shipping direct to the CSEC using FedEX, UPS or DHL (do not use USPS) – Shipments are accepted within 5 days of the show Mon – Fri 9am – 4pm. There are charges for storage of $25/day/package or $50/day/4X4 pallet regardless of how much is on it.

Small/non-palleted shipments direct to CSEC, scheduled for move-in day do not incur a fee.

Labeling Instructions:                     Colorado Springs Event Center

Colorado Country Christmas Gift Show

Your Company Name & Booth #

ATTN: Operations Manager Tony Maldonado

3960 Palmer Park Boulevard

Colorado Springs, CO  80909

Deliveries arrive at the back of the building at the top of the ramp with the yellow handle.

If you need to ship from the Event Center pallets must be wrapped and dropped off near the CSEC storage shop in Hall A.  Please see the Operations team for assistance.  Charges are $25/day/per package or $50/day/pallet after the event and must be scheduled within 5 days of the event for pickup Mon – Fri between 9am – 4pm.

Show Management is providing all booth spaces with 500 watts of power for FREE.

If you require more than the standard 110 volts /15 amps of electricity you will be responsible for the costs and will have to order it from the Colorado Springs Event Center.

§  Any 120V/30 amp = $50 per outlet per event day

·         These must go through Exhibitors Rental Portal (process below)

§  Any 240V/50 amp = $75 per outlet per event day

·         These must go through Exhibitors Rental Portal (process below)

Ø  Exhibitors rentals instructions:

o   Navigate to exhibitorsrentals.com

o   Select YOUR Venue – Colorado Springs Event Center

o   Select your product category – Electrical Service

o   Select your product – 120V/30 amp or 220V/50 amp Single Outlet

o   Click “Choose an option” and select your show – Colorado Country Christmas Gift Show

o   Enter your booth number (if known)

o   Click Add to cart

o   Verify Cart – Click Proceed to Checkout

o   Enter your Billing Details and CC Information then click Place order.

o   You’ll receive an email with your receipt.

El Paso County Public Health Dept.: 719.578.3199 x 3 or www.elpasocountyhealth.org – Under “Services” tab click on “Food Safety”, for flyers and booklets with information.

Any questions please call Kara Cohen at 719.578.3199 x 3 or email KaraCohen@elpasoco.com.  Samplers are not required to fill out an application.  Samples are to be no larger than 2 oz.

A temporary hand-washing station is required in every booth.  You may fill your hand-washing stations from a sink that is located past the concession stand on the right side, corner.  Please wear gloves if handling food, unless using tissue paper or utensils.  

Fire Codes

No open flames allowed

All merchandise and materials must be contained within the exhibit space throughout the duration of the show.

All displays (decorative materials) shall be provided with flame retardant.

All electrical equipment, wiring, devices, appliances or other equipment shall be utilized accordingly. Multi-plug adapters (such as cube adapters), unfused plug strips or any other device not complying with NFPA 70-National Electrical Code shall be prohibited. Extension cords and flexible cords shall not be affixed to structures, extended through walls, ceilings or floors, or under doors or floor coverings, nor shall such cords be subject to environmental damage or physical impact. Extension cords shall be used only with portable appliances. Extension cords shall be plugged directly into an approved electrical receptacle / outlet, power tap or multi-plug adapter and except for approved multi-plug extension cords, shall serve only one portable appliance. The ampacity of the extension cords shall be not less than the rated capacity of the portable appliance supplied by the cord.

Taxes & Licensing Required

You are required to obtain a Special Event Sales Tax License prior to the event using the attached “Vendor Special Event License Application” form DR 0589.  Online application is not possible so the paper form must be used.  Complete the form and mail in with your check in the amount of $4.  If you have a current 2020-2021 Colorado Sales Tax License the Special Event License is free.  Once you have received your license, please call Dawna at 800-521-7469 or email Admin@ShowcaseEvents.org with the number.

The Colorado Department of Revenue has provided detailed instructions on how to obtain a Special Event Sales Tax license along with fees and specific instructions on how to file and pay your special event sales tax return online after the event.  Please refer to attachment, “Colorado Sales Tax Information”.

Any questions please contact Jamie Nicolelli at 303.866.5643 or  DOR_Specialevents@state.co.us

Booth & Badges:  BOOTH FEE MUST BE PAID IN FULL and your contract signed front & back before arrival.

All exhibitors are required to register with show management at the Exhibitor Registration booth located at the back of Hall A, just inside the shipping and receiving dock on the East side of the building.  You will receive your exhibitor badges as well as additional show information.

Exhibitor badges must be worn for exhibitor admission to the event during all hours of the show.  Exhibitor badges can be picked up at Exhibitor Registration beginning on move-in day.  Each exhibitor will receive five exhibitor badges per booth space.  You are responsible for badge distribution.  Badges are intended to be rotated among your staff members only.  You may wish to leave your extra badges at Exhibitor Registration for your staff to obtain them.  Please be sure to have your staff go through the loading dock door, not the front doors.  Exhibitors or staff will not be allowed onto the show floor without a badge.

The show provides an 8-foot high pipe and drape in the back of the booth and a 3-foot drape on the sides of the booth.  Each exhibit space is supplied with a 500-watt electrical outlet.  Exhibitors are responsible for all other aspects of their exhibit space including the ordering of additional electrical and decor.

Booth floor covering not required this year.

The show provides a one-line exhibitor identification sign with your company name on the back drape of your exhibit space.  You may hang your own banner or sign using “S” hooks over the tops of the rods, but please do not pin anything to the drapes.  Please, no signs over 8 feet.  You may be asked to bring it down as it blocks show signage & displays.

If you have approved “High Walls” you are responsible for providing the materials necessary for your high wall, such as shelving, grid, furniture, décor, etc.  Anyone with a High Wall will also be required to provide an attractive backing.  If you are approved for “Low Walls” you can construct an 8’ high X 5’ display in the back half of your booth.  Low walls must be no higher than 3’ high the first 5’ of your booth.  Please refer to your Booth Confirmation for your sidewall approval or contact your show manager.

Nothing may be attached to the walls.  Driving nails, tacks, staples or the use of tape on the walls will not be permitted.  Charges may be incurred if damage is done.

All booths must be decorated in holiday theme and should reflect the holiday spirit.  Decorating your booth in a holiday theme and making your booth inviting and attractive will draw in your customers.  Increased sales will result from your efforts to make your space interesting and appealing. 

Be prepared to meet your customer.  Make sure you have business cards, order forms or web site information for residual sales.  Have adequate staff to meet your customers and demonstrate your product.

Help your customers feel safe – keep hand sanitizer at your booth

Interact with your customers.  Avoid sitting in the corner of your booth and using screen devices when you have customers in your booth.  Smile or say “hello” to shoppers as they approach your booth. Sell yourself just as you would sell your product.

Share the Exhibitor Coupon with your customers.   Post our coupon for your customers to get a discount off their tickets on your website or Facebook page.  Inform them of your booth number so they can find you easily.

Price your products so your customers can make an easy purchase decision.  Have a return policy and make customers aware of it upon purchase.  Accept credit cards if possible.  This is not a table top show, no sale signs, close out or discount signs are allowed.

Create a visually attractive display.  Think of your booth like a picture window at a department store, draw the customer in and make it look attractive. Create an easy flow in to your booth space. Observe the flow in to your booth and arrange your products to fit that flow.

For more tips on having a successful show, please see the Showcase Tips for Success document attached.

You may restock each morning between the hours of 8:00am and 9:30am by using the shipping & receiving entrances at the back of the building.  The front roll-up door in Hall B will not be available during this time.

There is limited on site storage located in Hall B by the sinks and restrooms.  Look for the large closet labeled “Vendors Only”.

Contact Numbers: Diana Keener

                                  Kirkland, WA office:                      425-889-9494  M-F 8:30a – 4:30p

                                  Long Distance:                               800-521-7469  M-F 8:30a – 4:30p

                                  Temporary show office:                206.939.1963  (during show only)

To our valued exhibitors,

It is our commitment to produce a well attended quality show which will continue to be a tradition in the Colorado Springs market.  Thank you for being a part of this event and we look forward to seeing you there.

                                Sincerely,

                                Diana Keener and the staff at Showcase Events, Inc.

Dates Next Year:

                      Tacoma Holiday Food & Gift Festival             October 20-23, 2022

                      Colorado Country Christmas – CO Springs    November 4-6, 2022

                      Salt Lake’s Family Christmas Gift Show        November 10-12, 2022

                      Colorado Country Christmas – Denver          November 11-13, 2022

Be sure to sign up at the show to receive the returning vendor incentive for 2022