17th Annual Colorado Country Christmas Gift Show – November 5–7, 2021
Produced by: Showcase Events, Inc.
Thank you for participating with us this year. To prepare for the event please review the information below. Make sure to take advantage of the discount deadlines by ordering early. After the deadline you may still order but prices will increase.
|Pg.||Table of contents:||Deadlines|
|Colorado Convention Center: (O) 303.228.8022 | (F) 303.228.8103
700 14th Street, Denver, CO 80202
|Covid-19 Guidelines – We will follow all state and county orders|
|3||Decorator: Paramount Convention Services – Show coordinator Katie Shashack (314) 621-6677 or Katie@paramountcs.com and fax 314.621.6416. To order online carpet, table, chairs, & risers go to www.paramountcs.com/exhibitorservices.||10-21-21
|Electricity: is supplied by the Colorado Convention Center. For discount rates, orders must be placed no later than two weeks prior to the first show move-in date. Do NOT order online as you will not receive the discount. Instead, please use the attached “fillable” order form. Electricity is on page 5 and the Convention Center will correct the pricing once they receive the order form. Email the completed form||10-20-21
|Fire Permits: Fire Department Special Event Joseph Florez 720.913.3464 or email@example.com, no open flames allowed. Christi Aultman Special Events at the 720.357.2033.|
|Health Department & Food Sampling:
Questions: Chris Danchick, 720.865.2965, City & County of Denver Health Dept.
Denver Department of Public Health & Environment – PublicHealth@denvergov.org
Specialty Food vendors intending to sell their product at this event need to complete the following documents – “Affidavit of Commissary” and “Temporary Food Establishment Acknowledgement Letter” – attached. Even though the products are pre-packaged, the Dept of Public Health needs to know where they were made (affidavit of commissary). If vendors are sampling food, food has to be protected from cross contamination and a hand washing station will need to be readily available. Water for handwashing has to be 100 – 120 degrees Fahrenheit with soap and paper towels.
Centerplate Forms & Guidelines:
Questions: Kate Rizzo, 303.228.8053, Kate.Rizzo@Centerplate.com
All sampling must meet the policies and guidelines of Centerplate Catering. Centerplate has exclusive rights to all food and beverage at the Colorado Convention Center. Anyone planning to sample and sell food or beverage products at the show must complete and return to Centerplate Catering the Sampling Information Form included with this Exhibitor Packet. Any questions can be directed to Centerplate: 303.228.8050 phone or 303.228.8212 fax.
Centerplate Sampling guidelines are as follows –
Ice may be ordered in advance for delivery to your booth during the show. The fee for ice is $10 for each 20-pound bag.
Freezer & Dry Storage is available for non-beverage & food vendors, refrigerated, for $10 per cubic foot, per day.
Hyatt Regency – Downtown Denver – across street
650 – 15th St., Denver, CO 303.436.1234
Organization: Showcase Events Inc. Name of Event: Colorado Country Christmas Gift Show. $169 per night Booking link – https://www.hyatt.com/en-US/group-booking/DENCC/G-SHOW
Hyatt Place/Hyatt House–Downtown Denver – .2 ml.
440 – 14th St., Denver, CO 303.893.2900
Organization: Showcase Events Inc. Name of Event: Colorado Country Christmas Gift Show. Studio King Hyatt House or Queen & sofa bed Hyatt Place $129 per night & $33 for parking. Complimentary breakfast. Booking link – https://www.hyatt.com/en-US/group-booking/DENZD/G-CCCG
DoubleTree by Hilton – 5.6 miles
3203 Quebec St., Denver, CO 303.321.3333
Group name: Colorado Country Christmas Gift Show
Rates for Nov 2-8, first come, first served
|Insurance: Showcase Events highly recommends all exhibitors carry Liability Insurance coverage for the show|
|2-3||Move-In & Move-Out Procedures:|
Free parking with security and shuttle service at Elitch Gardens is provided by Showcase Events. Elitch Gardens just 7 blocks from the Colorado Convention Center. Shuttle hours:
– Thu Nov 4th – 7:45am all day until 8:45pm
– Fri Nov 5th – 7:30am – 10:45am and again at 3pm – 8:30pm
– Sat Nov 6th – 7:45am – 10:45am and again at 3pm – 8:30pm
– Sun Nov 7th – 7:45am – 10:45am and again at 3pm – 8:30pm
Colorado Convention Center parking garage – park up to 12 hours $15, up to 18 hours $17. https://denverconvention.com/attend-an-event/parking
Open lots and garages around the Convention Center – run about $10 – $12. See https://www.denvergov.org/Government/Departments/Parking-Division/Lots-and-Garages
|6-7||Registration & Exhibitor Guidelines: Booths and badges|
|3-4||Show Dates / Show Office: Location to be announced. Show Office Phone 206.939.1963 used during events only or call our office 800.521.7469 Mon – Fri 8:30am – 4:30pm.|
|8||Storage: Storage is available behind the 100 row and the 1200 row; the first and last rows of the show.|
|6||Tax and Licensing: Total taxes to collect & pay this year is 8.81%
· Everyone must have a Special Event Sales Tax License before the event. See attached “Vendor Special Event License Application DR 0589. After the event follow instructions on “Colorado Sales Tax Information” to file your taxes with the State of Colorado. Single Event Licenses are $8, $4 if it’s the later part of the year, and Multiple Event Licenses are $16 for a 2-year cycle. If you have a current 2020-2021 Colorado Sales Tax License the Special Event License is free. Questions 303.866.5643 or DOR_SpecialEvents@state.co.us. State sales tax is 4%.
· NEW – Everyone must file City Tax by reporting to the Home Rule City of Denver. The City of Denver is suggesting you apply for an account number and file your taxes at the same time. After the show go to: https://denvergov.org/ebiztax. Under the heading “Access & Registration”, click on “Register or file for a Special Event”. Questions call the eBiz help line at 720.913.9309, 8am-4:30pm M-F. City sales tax is 4.81%.
|Tax filing deadline
|Wi-Fi: Internet and Wi-fi – Smart City Networks, Debbie Olivas – General Manager of Technology Services O: 303-228-8156, C: 303-945-5601, Email: firstname.lastname@example.org to order https://orders.smartcitynetworks.com/|
Show Dates / Move-In & Move-Out Procedures
PLAN ON SELLING ALL 3 DAYS!
|10a to 8p
9a to 8p
10a to 6p
Move-In and Move-Out:
|Move-In:||Thursday, Nov. 4th – 8a to 10p – Union Cart Service Provided until 4:30p Dock closed at 9:30
Friday, Nov. 5th – 8a to 9:30a – Dock closed at 9a
ALL BOOTHS MUST BE SET UP BY FRIDAY, NOV. 5th AT 10AM
Do not bring small children to Move-In or Move-Out!!!! It is very dangerous for them and we will ask you to remove them from the hall. This liability will affect show management, the show decorator, the Convention Center, and the City of Denver.
Sunday, Nov. 7th – 6:15p to 11:59p – Union Cart Service Provided
Monday, Nov. 8th – 8a to noon
|You may come in any morning through the building at 8am to restock or clean your booth.|
|Move-In B Hall:||Exhibitors will approach the loading docks from 12th & Welton. Everyone will be contacted and given a time allotment of 2 hours for move-in by Showcase. A dock control person will assign a pass and allow vehicles up the corkscrew ramp to the Welton Street loading dock once a dock space is available (there are 7 docks). On the upper level a second dock control person will direct you to a designated dock location for Hall B/C. Once in that space you must remain in your vehicle so that cart service labor may easily go down the line to assist all vendors. Union personnel will assist in bringing your items into the convention center and to your booth space as a complimentary service to you provided by Showcase Events. If you are able, you may assist union personnel to load handling equipment for more efficient turnaround to your booth space. Once you have offloaded your product and display you must move your vehicle and park in the convention center parking garage or street lots to then return to begin setup. Cars parked on the loading dock after union load in assistance will be ticketed and/or towed.
The convention center is a union building, therefore flat carts or dollies are handled by union personnel only. The use of ladders and power tools is also prohibited.
|Move-Out Instructions:||Exhibitors may not dismantle or remove exhibit materials before 6:00pm on Sunday when the show closes. This policy will be strictly enforced. Any exhibitor violating this rule may be excluded from exhibiting in future shows.
Paramount Convention Services (Paramount) will distribute move-out notices to all exhibitors to describe the process for load out on Sunday. Please let Paramount know if you have any special equipment needs for move in or out. Once you are packed up and a notice has been assigned your vehicle can proceed to the dock access point just past California and 14th Streets.
Move out Monday will not require notice and may be a less restrictive option for those wishing to simplify the process.
|RV, Oversized Vehicles and Exhibitor Parking:
|Oversized Vehicle & Exhibitor Parking: Oversized Vehicle & Exhibitor Parking: non-motorized oversized vehicles may be accepted for parking within the convention center Hall C|
We will follow all current state, county and CDC mandates for Covid-19. Orders may change prior and during the show. Keep updated on current orders for Denver County – https://www.denvergov.org/Government/COVID-19-Information/Public-Health-Orders-Response/Public-Health-Orders /
Show Decorator: Paramount Convention Services – Show coordinator Leigh Everett (314) 621-6677 or email@example.com and fax 314.621.6416. Online ordering www.paramountes.com/exhibitorservices
Advance Shipments To Warehouse:
To Ship Directly to Paramount Convention Services:
Shipments will be accepted up to 30 days in advance of the event dates. Advance receiving deadline Thursday, October 28, 2021. Any shipment arriving after this date is subject to a 25% dock fee on material handling charges. (Last day shipment receiving at warehouse with surcharge Tuesday, November 2, 2021).
Address shipping documents / bills of lading as follows:
Name (Exhibiting Company and booth number)
C/O Paramount Convention Services
5871 N. Broadway
Denver, Co 80216
Colorado Country Christmas Gift Show
Direct Shipments to Show Site:
Exhibitors desiring to ship direct to the convention center site FOR DELIVERY DURING EXHIBITOR SER-UP PERIOD ONLY. Delivery will only be accepted during installation times and dates only. All other deliveries will be refused. Shipments arriving outside the designated times or labeled incorrectly will be subject to 25% surcharge and any facility charges that may apply.
Address shipping documents / bills of lading as follows:
Name (Exhibiting Company and booth number)
C/O Paramount Convention Services
Colorado Convention Center
Halls B & 2/3 of Hall E
700 14th St.
Denver, Co 80202
Colorado Country Christmas Gift Show
Information regarding shipments and outbound shipping details can be found in the Decorator Packet. We encourage you to refer to this information for complete details.
|Electrical, Lights & Power
All electrical is supplied and purchased as needed through the Colorado Convention Center. You can receive a 20% discount by placing your order online at www.denverconvention.com/exhibit-at-an-event. You may also receive a better rate by making your order 2 weeks prior to the first day of move-in Nov. 4th.
|Taxes & Licensing Required
You are required to obtain a Special Event Sales Tax license prior to the event using “Vendor Special Event License Application” form DR 0589. Online application is not possible so the paper form must be used. Since we’re more than ½ way through the year you can turn the DR 0589 in with a check for $4 and a copy of your driver’s license. If you have a current 2020-2021 Colorado Sales Tax License the Special Event License is free.
The Colorado Department of Revenue has provided detailed instructions on how to obtain a Special Event Sales Tax license along with fees and specific instructions on how to file and pay your special event sales tax return online after the event. Please refer to attachment, “Colorado Sales Tax Information”. The current State tax is 4%.
Any questions please contact Jamie Nicolelli at 303.866.5643 or DOR_SpecialEvents@state.co.us.
New – Because the show is at the Colorado Convention Center you will need a City of Denver Sales Tax License. At this time (9-21-21), the City is advising you wait for when you are ready to file your taxes to apply for the license. Follow directions on the front of this Exhibitor Kit.
The current City tax is 4.81% which will be paid to Home Run City of Denver
City tax should be reported to the Home Rule City of DENVER. Contact them at 720-913-9400.
Total taxes to collect is 8.81%
As soon as you get your numbers make sure you advise us by calling Dawna or your show manager at 800-521-7469 or email Dawna at Admin@ShowcaseEvents.org.
|Registration and Exhibitor Guidelines
Booth & Badges: BOOTH FEE MUST BE PAID IN FULL and your contract signed front & back before arrival.
All exhibitors are required to register with show management at the Exhibitor Registration booth located just inside the shipping and receiving dock of Hall B. You will receive your exhibitor badges as well as additional show information.
Exhibitor badges must be worn for exhibitor admission to the event during all hours of the show. Exhibitor badges can be picked up at Exhibitor Registration beginning on move-in day. Each exhibitor will receive five exhibitor badges per booth space. You are responsible for badge distribution. Badges are intended to be rotated among your staff members only. You may wish to leave your extra badges at Exhibitor Registration for your staff to obtain them. Please be sure to have your staff go through the loading dock door, not the front doors. Exhibitors or staff will not be allowed onto the show floor without a badge.
The show provides an 8-foot high pipe and drape in the back of the booth and a 3-foot drape on the sides of the booth. Exhibitors are responsible for all other aspects of their exhibit space including the ordering of additional lighting and decor. Decorator and electrical information are included in this packet.
The show provides a one-line exhibitor identification sign with your company name on the back drape of your exhibit space. You may hang your own banner or sign using “S” hooks over the tops of the rods, but please do not pin anything to the drapes. Please, no signs over 8 feet. You may be asked to bring it down as it blocks show signage & displays.
If you have approved “High Walls” you are responsible for providing the materials necessary for your high wall, such as shelving, grid, furniture, décor, etc. Anyone with a High Wall will also be required to provide an attractive backing. If you are approved for “Low Walls” you can construct an 8’ high X 5’ display in the back half of your booth. Low walls must be no higher than 3’ high the first 5’ of your booth. Please refer to your Booth Confirmation for your sidewall approval or contact your show manager.
All booths and showroom glass fronts must be decorated in holiday theme and should reflect the holiday spirit. Decorating your booth in a holiday theme and making your booth inviting and attractive will draw in your customers. Increased sales will result from your efforts to make your space interesting and appealing.
Be prepared to meet your customer. Make sure you have business cards, order forms or web site information for residual sales. Have adequate staff to meet your customers and demonstrate your product.
Help your customers feel safe – keep hand sanitizer at your booth
Interact with your customers. Avoid sitting in the corner of your booth and using screen devices when you have customers in your booth. Smile or say “hello” to shoppers as they approach your booth. Sell yourself just as you would sell your product.
Share the Exhibitor Coupon with your customers. Post our coupon for your customers to get a discount off their tickets on your website or Facebook page. Inform them of your booth number so they can find you easily.
Price your products so your customers can make an easy purchase decision. Have a return policy and make customers aware of it upon purchase. Accept credit cards if possible. This is not a table top show, no sale signs, close out or discount signs are allowed.
Create a visually attractive display. Think of your booth like a picture window at a department store, draw the customer in and make it look attractive. Create an easy flow in to your booth space. Observe the flow in to your booth and arrange your products to fit that flow.
For more tips on having a successful show, please see the Showcase Tips for Success document attached.
You may restock each morning between the hours of 8:00am and 10:00am (8:00am until 9:00am on Saturday) and hand carry only. The convention center is a union building, therefore flat carts or dollies are handled by union personnel only.
Storage areas are located behind the 100 row and the 1200 row. All paper boxes must be stored properly to keep the Fire Marshal from considering them a hazard.
|Contact Numbers: Diana Keener
Kirkland, WA office: 425-889-9494 M-F 8:30a – 4:30p
Long Distance: 800-521-7469 M-F 8:30a – 4:30p
Temporary show office: 206.939.1963 (during show only)
To our valued exhibitors,
It is our commitment to produce a well attended quality show which will continue to be a tradition in the Denver market. Thank you for being a part of this event and we look forward to seeing you there.
Diana Keener and the staff at Showcase Events, Inc.
Dates Next Year:
Tacoma Holiday Food & Gift Festival October 20, 21, 22, 23, 2022
Colorado Country Christmas – CO Springs November 4-6, 2022
Salt Lake’s Family Christmas Gift Show November 10, 11, 12, 2022
Colorado Country Christmas – Denver November 11, 12, 13, 2022
Be sure to sign up at the show to receive the returning vendor incentive for 2022