19th Annual Salt Lake’s Family Christmas Gift Show – November 9-11, 2018
Produced by: Showcase Events, Inc.
Thank you for participating with us this year. To prepare for the event please review the information below. Make sure to take advantage of the discount deadlines for ordering early. After the deadline you may still order but prices will increase.
Table of Contents:
|3||Decorator: JP Display: 801.523.7083, fax 801.523.7093, firstname.lastname@example.org
· Shipping & Receiving – Advance shipping to warehouse 8am-5pm
· Ship direct to show 8am – 5pm (directions below on page 3)
· Electrical service (pgs 6 – 8 see JP Display’s Exhibitor Service Kit)
· Furniture / carpeting (pgs 9 – 11 see JP Display’s Exhibitor Service Kit)
10/9 – 11/6
|4||Fire Permits: NO OPEN FLAMES ALLOWED|
|3-4||Health Department & Food Sampling:
· Health Department Food Permits www.slcohealth.org or 385.468.3845.
· All specialty food exhibitors must fill out the Utah Food Services form (attached)
· Hyatt House: Located 0.9 miles from MAEC on 9685 S. Monroe St., Sandy, UT 84070, 801.304.5700. Call 800.517.4170 . Group code: SLFG or refer to Salt Lake Family Christmas Gift Show for studio suite $114 Wed – Sun and $139 Mon & Tues. Full breakfast included. Shuttle with advance notice.
· Homewood Suites by Hilton: Located 4.2 miles from MAEC on 844 East North Union Ave., Midvale, UT 84047. 801.561.5999 reference Salt Lake’s Family Christmas 2018. Single King or Double bed suites are $106.00 to $99. Light dinner most evenings.
· Holiday Inn Express & Suites: Located 1.8 miles from MAEC on 10680 S. Auto Mall Dr., Sandy, UT 84070, 801.495.1317. Rates Mon-Thur $115 & Fri-Sun $95 any room type as per availability. Includes breakfast. Booking link: https://tinyurl.com/y8lwcha3. The booking link doesn’t work with mobile bookings.
Embassy Suites by Hilton: Located 1.7 miles from MAEC on 10333 S Jordan Gateway, S Jordan, UT 84095. This is a new hotel. 1 King bed, 2 room suite is $129 per night.
|Insurance: Showcase Events highly recommends all exhibitors carry Liability Insurance coverage for the show||
|2||Move-In & Move-Out Procedures: ***Absolutely NO EARLY MOVE OUT***|
|Parking at the MAEC: FREE. No parking at the back loading docks areas. Use the N. & S. ends of the building, leaving the front of the building for your customers.
The parking garage across State Street is available, and can be used by anyone after 5 pm on weekdays and all day on Sat/Sun. Access the parking garage from 9745 South and State Street.
|4||Registration & Exhibitor Guidelines: Booths and badges|
|RV options: No RV’s overnight at the Mountain America Expo Center
· Mountain Shadows RV Park: 13275 S. Minuteman Dr., Draper, UT. 801.571.4024. Located 5 miles from STEC. $35.50 – $43.45 with Good Sam or Club Card.
· Salt Lake KOA: 1400 West N Temple, SLC, UT 84116. 801.328.0224 Located 16 miles from MAEC.
|2||Show Dates / Show Office: Temporary show office is located in the NE corner of show. Phone 206.939.1963 used during events or call our office 800.521.7469 Mon – Fri 8:30am – 4:430pm.|
|Mountain America Expo Center: 385.468.2260, 9575 S. State St., Sandy, UT 84070
http://www.visitsaltlake.com/mountain-america-expo-center/ . No outside food or beverage permitted inside facility. No taping, nailing, tacking anything to painted surfaces, posts, walls, ceilings. No helium balloons. No adhesive backed decals or stickers. No glitter or confetti in carpeted areas.
|Storage: There is a draped off designated area for boxes and storage on the south end of the building behind the entertainment stage. This will be available after 7:30pm Thursday evening of move in day November 8th.|
|4||Tax and Licensing:|
|Phone or Internet: Call Linda Cochrane at 385.468.2260 or go to http://www.visitsaltlake.com/south-towne-expo-center/, left column “Order Services” and then click on the service needed. A form will pop up.|
|Wi-Fi: $40.00 per day, per device. Please find the “Instructions For Wireless Internet Access” instruction sheet attached. For additional questions Monday – Friday 8am – 5pm please call Mountain American Expo Center Receptionist Linda Cochrane 385.468.2260 or MAEC Guest Services Office during off hours & weekends at 385.468.2266.|
Show Dates / Move-In & Move-Out Procedures
10am to 9pm
10am to 9pm
10am to 5pm
Move-In and Move-Out:
|Move-In:||Thursday, Nov. 8th – 8am to 10pm
ALL BOOTHS MUST BE SET UP BY THURS., NOV. 9th AT 10PM
*** PLEASE NOTE *** BOOTH SPACES in rows 1300 – 1400:
Move in time will be 7:30pm– 11:30pm Thursday November 8th.
Hall 3 is not available until then.
In addition to that there will be about 1 ½ hours Friday morning from 8am – 9:30am to complete your booth.
Sunday, Nov. 11th – 5:15pm to 10pm
Monday, Nov. 12th – 8am – 12pm
|You may come in any morning at 8am to restock or clean your booth.|
|Move-In Instructions:||Mountain America Expo Center security personnel will be managing the move-in docks. Please bring hand trucks and carts for move in and move out, these items are not available through South Towne Exposition Center or JP Display.
Do not bring small children to Move-In or Move-Out !!!! It is very dangerous for them and we will ask you to remove them from the hall. This liability affects the show management, the show decorator, Mountain American Expo Center and the city of Sandy.
|Move-Out Instructions:||Exhibitors may not dismantle or remove exhibit materials before 5:15pm on Sunday when the show closes. This policy will be strictly enforced and is a Fire Marshal rule. Any exhibitor violating this rule may not be permitted to exhibit in future shows.|
Show Decorator: The show decorator is JP Display. They are local, well-respected in the industry and very familiar with our venue. Please find JP Display’s Exhibitor Service Kit attached. Freight receiving and Forklift Service from JP Display. See pages 18 – 24 of their Exhibitor Service Kit. Discount deadline for electrical, carpet & furniture orders is October 29, 2018.
Advance Shipments to JP Display Warehouse:
Shipments will be accepted October 9, 2018 & no later than November 6, 2018 from 8am – 5pm Mon – Fri. Please see instructions on pages 20 – 22 of their Exhibitor Service Kit. Requires Material Handling Order Form & Advance Shipping label. Please note fees involved with advance shipments.
(Your company name & booth number) (or use printable labels on page 22)
Salt Lake’s Family Christmas Gift Show
31 West 7065 South (Glover Lane)
Midvale, UT 8404
Direct Shipments to Mountain America Expo Center:
JP Display handles direct shipping.
Shipments accepted from 8am to 5pm on 11/7/18 and during move-in 11/8/18.
Requires Material Handling Order Form & Direct to Show Site label.
(Your company name & booth number) (or use printable labels on page 23)
Salt Lake’s Family Christmas Gift Show
JP Display c/o Mountain America Expo Center
9575 South State Street
Sandy, UT 84070
|Electrical, Lights & Power
Exhibitors are responsible for their own electrical and lighting. If you require electricity at your booth please order from JP Display by calling 801.523.7083 or emailing email@example.com . You will find pricing on page 6 of JP Display Exhibitor Service Kit. Be sure to beat the deadline date of October 29thfor discount pricing. Mountain America Exposition Center’s over head lighting is very good and many exhibitors find this in-house lighting adequate.
|Furniture / Carpet
The show decorator is JP Display. Tables, skirts, waste baskets, chairs, carpet, etc. may be ordered from JP Display for a fee. If you need booth furnishings please contact JP Display by calling 801.523.7083 or emailing firstname.lastname@example.org . You can find pricing on pages 9 – 11 of the Exhibitor Service Kit.
|Health Department Requirements
All vendors selling or sampling food must obtain a temporary event permit through the Salt Lake County Health Department. Please call 385.468.3845 to inquire whether your product requires a permit for sampling. Out of town applicants can send in their application via mail. Applicants should not decide on their risk category and applicable fees themselves. Be prepared to describe your food product line and preparation method. The SLCoHD does not mail permits – all applicants must come into their office between 8am and 4pm, Monday – Friday to complete the application process, write their check and pick up their permit. The Environmental Health Dept. is located at 788 Woodoak Lane, Murray, UT 84107. Chris or Nancy attends the reception desk in the Food Protection Bureau. Technical questions about safe food handling can be directed to either of them at 385.468.3845. Please note that every exhibitor with food products being sampled and/or for sale must have a temporary hand washing station in their booth. There are illustrations in the Food Safety Guide & Temporary Food Service Guide found at http://www.slcohealth.org/programs/foodProtection/tempFoodBooths.html.
It is up to you to make sure that you are in compliance with Salt Lake’s Health Department requirements.
All food handlers must wear gloves when handling food. A two compartment sink for cleanup is located on the west side of the hall next to the concession stand down the service hall corridor. Please take extra care with cleanup and disposing of liquids so we will continue to be afforded this privilege. Thank you.
Ice is available at the Western Foods concession stand for $2 a bucket.
|Fire Code Requirements
Your booth display must be flame retardant. All decorations, drapes, signs, banners, plastic display, hay, split bamboo, table covering with an overhang greater than 6’, combustibles, etc. must be flame retardant. Items that require treatment with a flame retardant product will be subject to a flame test prior to or during the show hours. The use of oil cloth, tarpaper, sisal paper, nylon, orlon and certain other synthetic materials cannot be made flame retardant and their use is strictly prohibited.
All merchandise and materials must be contained within the exhibit space for the duration of the show; a FIRE CODE REQUIREMENT. You may not extend your display into the aisle, stand or sit in the aisle.
|Taxes & Licensing Required
Mandatory tax information required prior to the event – please see attached sheet. Currently, tax rates for the State of Utah are sales 6.85% and pre-packaged food 3%. Tax reps will be onsite to drop off forms and provide a Temporary Sales Tax License in order to sell your product in the South Towne Exposition Building and at our event. You are not required to purchase a City of Sandy business license as the show will provide one for you.
|Registration and Exhibitor Guidelines
Booth & Badges: BOOTH FEE MUST BE PAID IN FULL and your contract signed front and back before arrival.
All exhibitors are required to register with show management and pick up exhibitor badges at the Exhibitor Registration booth BEFORE setting up your display. Registration is located on the East side of the building. Exhibitor badges must be worn for exhibitor admission to the event during all hours of the show. Each exhibitor will receive five exhibitor badges per booth space. You are responsible for badge distribution. Badges are intended to be rotated among your staff members only. You may wish to leave your extra badges at Exhibitor Registration for your staff to obtain them when needed. Exhibitors or staff will not be allowed onto the show floor without a badge.
The show provides an 8-foot high pipe and drape in the back of the booth and a 3-foot drape on the sides of the booth. The show provides a one line exhibitor identification sign with your company name on the back drape of your exhibit space. You may hang your banner using “S” hooks over the tops of the rods, but please do not pin anything to the drapes. Please, no signs over 8 feet. You may be asked to bring it down as it blocks show signage & displays.
Sidewalls that are 10’ in length and over 3’ tall must have prior approval from Show Management. If you have approved “High Walls” you are responsible for providing the materials necessary for your high wall, such as shelving, grid, furniture, décor, etc. Anyone with a High Wall will also be required to provide an attractive backing. If you are approved for “Low Walls” you can construct an 8’ high X 5’ display in the back half of your booth. Low walls must be no higher than 3’ high the first 5’ of your booth. Please refer to your Booth Confirmation for your sidewall approval or contact your show manager.
|All booth spaces MUST have floor covering of either carpet, linoleum, matting, etc.|
Booths must be decorated in holiday theme and should reflect the holiday spirit. You may be asked to close your booth space until theme decorated. Decorating your booth in a holiday theme and making your booth inviting and attractive will draw in your customers. Increased sales will result from your efforts to make your space interesting and appealing.
Be prepared to meet your customer. Make sure you have business cards, order forms or web site information for residual sales. Have adequate staff to meet your customers and demonstrate your product.
Interact with your customers. Avoid sitting in the corner of your booth and using screen devices when you have customers in your booth. Smile or say “hello” to shoppers as they approach your booth. Sell yourself just as you would sell your product.
Share the Exhibitor Coupon with your customers. (We will email coupons to you prior to the event) Post our coupon for your customers to get a discount off their tickets on your website or Facebook page. Tell them your booth number.
Price your products so your customers can make an easy purchase decision. Have a return policy and make customers aware of it upon purchase. Accept credit cards if possible. This is not a table top show, no sale signs, close out or discount signs are allowed.
Create a visually attractive display. Think of your booth like a picture window at a department store, draw the customer in and make it look attractive. Create an easy flow in to your booth space. Observe the flow in to your booth and arrange your products to fit that flow.
For more tips on having a successful show, please see the Showcase Tips for Success document attached.
|Lost Credit Cards
Occasionally an attendee will leave a credit card in your booth. Please bring the card to the Show Office at the NE corner of the building and we will make an announcement to get it back to the proper owner.
There are security officers on duty at the Mountain America Expo Center 24 hours a day. Please take precautions and cover your booth at night. Mountain America Expo Center and Showcase Events, Inc. are not responsible for lost or stolen goods.
All facility employees wear facility photo ID badges.
Animals and pets are not permitted.
|Contact Numbers: Dena Sablan, Event Manager
Kirkland, WA office: 425.889.9494 M-F 8:30a – 4:30p
Long Distance: 800.521.7469 M-F 8:30a – 4:30p
Temporary show office: 206.939.1963 (during show only)
To Our Valued Exhibitors,
It is our commitment to produce a well attended quality show which will continue to be a tradition in the Salt Lake market. Thank you for being a part of this event and we look forward to seeing you there.
Dena Sablan and the staff at Showcase Events, Inc.
Dates Next Year:
Tacoma Holiday Food & Gift Festival October 17-20, 2019
Colorado Country Christmas Gift Show November 1-3, 2019
Salt Lake Family Christmas Gift Show November 15-17, 2019
Be sure to sign up at the show to receive the returning vendor incentive for 2019.