22nd Annual Salt Lake’s Family Christmas Gift Show – November 11-13, 2021
Produced by: Showcase Events, Inc.
PLEASE NOTE THE SHOW IS THURSDAY-SATURDAY
Thank you for participating with us this year. To prepare for the event please review the information below. Make sure to take advantage of the discount deadlines for ordering early. After the deadline you may still order but prices will increase.
Table of Contents: Discount
|4||Covid-19 Guidelines – We will follow all state and county orders|
|3||Decorator: JP Display: 801.523.7083, fax 801.523.7093, email@example.com
· Shipping & Receiving – Advance shipping to warehouse M-F 8am-5pm
· Ship direct to show 8am – 5pm (directions below on page 3)
· Electrical service (pgs 6 – 8 see JP Display’s Exhibitor Service Kit)
· Furniture / carpeting (pgs 9 – 11 see JP Display’s Exhibitor Service Kit)
|5||Fire Permits: NO OPEN FLAMES ALLOWED|
|4||Health Department & Food Sampling:
· Health Department Food Permits www.slcohealth.org or 385.468.3845.
· All specialty food exhibitors must fill out Centerplate’s Outside Food & Beverage Approval Form (attached)
· Hyatt House: Located 0.9 miles from MAEC on 9685 S. Monroe St., Sandy, UT 84070, 801.304.5700. Call 800.517.4170 . Ask for group code G-FCS1. Studio Suite $109. Breakfast included. Shuttle service with advance notice. Reservation can be made at: https://www.hyatt.com/en-US/hotel/utah/hyatt-house-salt-lake-city-sandy/slcxs?corp_id=G-FCS1
· Homewood Suites by Hilton: Located 4.2 miles from MAEC on 844 East North Union Ave., Midvale, UT 84047. 801.561.5999 Reference “Salt Lake Family Christmas Show”. 1 King bed or 2 queen suites $99. Complimentary breakfast. Light dinner most nights. – Reservation link: https://www.hilton.com/en/book/reservation/deeplink/?ctyhocn=SLCFUHW&groupCode=CHWCGS&arrivaldate=2021-11-09&departuredate=2021-11-13&flexibleDates=true&cid=OM,WW,HILTONLINK,EN,DirectLink&fromId=HILTONLINKDIRECT
· Best Western Plus Cotton Tree Inn: Located 1.6 miles from MAEC on 10695 S. Auto Mall Dr., Sandy, UT 84070, 801.523.8484. Reference “SL Family Christmas” – 1 King bed or 2 queen $92.00. Refrigerator & coffee maker. Full, hot breakfast served every day. Restaurants close by.
· Holiday Inn Express & Suites: Located 1.8 miles from MAEC on 10680 S. Auto Mall Dr., Sandy, UT 84070, 801.495.1317. Rates $115 for 2-queen or 1-king suites as per room availability. Includes breakfast. Reservation link – https://www.hiexpress.com/redirect?path=rates&brandCode=EX&localeCode=en®ionCode=1&hotelCode=SLCSA&checkInDate=09&checkInMonthYear=102021&checkOutDate=15&checkOutMonthYear=102021&_PMID=99801505&GPC=SLC&cn=no&viewfullsite=true
|Insurance: Showcase Events highly recommends all exhibitors carry Liability Insurance coverage for the show
|Mountain America Expo Center: 385.468.2260, 9575 S. State St., Sandy, UT
http://www.visitsaltlake.com/mountain-america-expo-center/ . No outside food or beverage permitted inside facility. No taping, nailing, tacking anything to painted surfaces, posts, walls, ceilings. No helium balloons. No adhesive backed decals or stickers. No glitter or confetti in carpeted areas.
|3||Move-In & Move-Out Procedures: ***Absolutely NO EARLY MOVE OUT***|
|Parking at the MAEC: FREE. No parking at the back loading docks areas. Use the N. & S. ends of the building, leaving the front of the building for your customers.
The parking garage across State Street is available, and can be used by anyone after 5 pm on weekdays and all day on Saturday and Sunday. Access the parking garage from 9745 South and State Street.
|Phone or Internet: Call Linda Cochrane at 385-468-2260 or go to (https://www.visitsaltlake.com/mountain-america-expo-center/). Under the “Exhibit” tab is a drop-down menu “Order Services”.
|5||Registration & Exhibitor Guidelines: Booths and badges
|RV options: No RV’s overnight at the Mountain America Expo Center
· Mountain Shadows RV Park: 13275 S. Minuteman Dr., Draper, UT. 801.571.4024. Located 5 miles from MAEC. $49.46 – $63 per night, plus tax with Good Sam, Club Card or mention the show.
· Salt Lake KOA: 1400 West N Temple, SLC, UT 84116. 801.328.0224 Located 16 miles from MAEC. Approximately $49.35 plus tax. 10% discount if you have a Value Card, AAA, FMCA or are military.
|3||Show Dates / Show Office: Temporary show office is located in the NE corner of show. Phone 206.939.1963 used during events or call our office 800.521.7469 Mon – Fri 8:30am – 4:30pm.
|Storage: There is a draped off designated area for boxes and storage on the North end of the building. Located behind the entertainment stage, against the back wall.
|5||Tax and Licensing:|
|Wi-Fi: $60.00 per day, per device. Please find the “Instructions For Wireless Internet Access” instruction sheet attached. For additional questions Monday – Friday 8am – 5pm please call Mountain American Expo Center Receptionist Linda Cochrane 385.468.2260 or MAEC Guest Services Office during off hours & weekends at 385.468.2266.
Show Dates / Move-In & Move-Out Procedures
10am to 9pm
10am to 9pm
9am to 9pm
Move-In and Move-Out:
|Move-In:||Wednesday, Nov. 10th – 8am to 10pm
ALL BOOTHS MUST BE SET UP BY WED., NOV. 10th AT 10PM
Saturday, Nov. 13th – 9:15pm to 12am
Sunday, Nov. 14th – 7am – 5pm
You may come in any morning at 8am to restock or clean your booth.
|Move-In Instructions:||Mountain America Expo Center security personnel will be managing the move-in docks. Please bring hand trucks and carts for move in and move out, these items are not available through Mountain America Exposition Center or JP Display.
Do not bring small children to Move-In or Move-Out !!!! It is very dangerous for them and we will ask you to remove them from the hall. This liability affects the show management, the show decorator, Mountain American Expo Center and the city of Sandy.
|Move-Out Instructions:||Exhibitors may not dismantle or remove exhibit materials before 9:15pm on Saturday when the show closes. This policy will be strictly enforced and is a Fire Marshal rule. Any exhibitor violating this rule may not be permitted to exhibit in future shows.
Show Decorator: The show decorator is JP Display. They are local, well-respected in the industry and very familiar with our venue. Please find JP Display’s Exhibitor Service Kit attached. Freight receiving and Forklift Service from JP Display, See pages 18 – 24 of their Exhibitor Service Kit. Discount deadline for electrical, carpet & furniture orders is November 5, 2021.
Advance Shipments to JP Display Warehouse:
Shipments will be accepted from October 11, 2021 & no later than November 5, 2021 from 8am – 5pm Mon – Fri. Please see instructions on pages 20 – 22 of their Exhibitor Service Kit. Requires Material Handling Order Form & Advance Shipping label. Please note fees involved with advance shipments.
(Your company name & booth number) (or use printable labels on page 22 of the
Salt Lake’s Family Christmas Gift Show JP Display Decorator Packet attached)
c/o JP Display
5630 West Dannon Way
West Jordan, UT 84081
Direct Shipments to Mountain America Expo Center:
JP Display handles direct shipping.
Shipments accepted between 8am to 5pm on 11/9/21.
Requires Material Handling Order Form & Direct to Show Site label.
(Your company name & booth number) (or use printable labels on page 23)
Salt Lake’s Family Christmas Gift Show
JP Display c/o Mountain America Expo Center
9575 South State Street
Sandy, UT 84070
We will follow all current state and county orders for Covid-19. Orders may change prior to and during the show. Keep updated on current orders for Mountain America Exposition Center by going to https://www.visitsaltlake.com/plan-your-trip/covid-19-information/ or https://coronavirus.utah.gov/special-orders/
|Electrical, Lights & Power
Exhibitors are responsible for their own electrical and lighting. If you require electricity at your booth please order from JP Display by calling 801.523.7083 or emailing firstname.lastname@example.org. You will find pricing on page 6 of JP Display Exhibitor Service Kit. Be sure to beat the deadline date of November 5th for discount pricing. Mountain America Exposition Center’s over head lighting is very good and many exhibitors find this in-house lighting adequate.
|Furniture / Carpet
The show decorator is JP Display. Tables, skirts, waste baskets, chairs, carpet, etc. may be ordered from JP Display for a fee. If you need booth furnishings please contact JP Display by calling 801.523.7083 or emailing email@example.com . You can find pricing on pages 9 – 11 of the Exhibitor Service Kit.
|Health Department Requirements
All vendors selling or sampling food must obtain a temporary event permit through the Salt Lake County Health Department. Please call 385.468.3845 to inquire whether your product requires a permit for sampling. Out of town applicants can send in their application via mail. Applicants should not decide on their risk category and applicable fees themselves. Be prepared to describe your food product line and preparation method. The SLCoHD does not mail permits – all applicants must come into their office between 8am and 4pm, Monday – Friday to complete the application process, write their check and pick up their permit. The Environmental Health Dept. is located at 788 Woodoak Lane, Murray, UT 84107. Nancy attends the reception desk in the Food Protection Bureau. Technical questions about safe food handling can be directed to her at 385.468.3845. Please note that every exhibitor with food products being sampled and/or for sale must have a temporary hand washing station in their booth. There are illustrations in the Food Safety Guide & Temporary Food Service Guide found at http://www.slcohealth.org/programs/foodProtection/tempFoodBooths.html.
It is up to you to make sure that you are in compliance with Salt Lake’s Health Department requirements.
SAMPLE SIZES: All samples to be 2 ounces or smaller
|Fire Code Requirements
Your booth display must be flame retardant. Tree branches, hay stacks, sawdust, or other highly combustible materials will not be allowed in any exhibit. All drapes, curtains, table coverings, skirts, carpet, or any decorative materials used in exhibits must have a fire-rating tag and/or be flame retardant. (International Fire Code 2015 Section 800). The use of oil cloth, tarpaper, sisal paper, nylon, orlon and certain other synthetic materials cannot be made flame retardant and their use is strictly prohibited.
Any enclosed or covered exhibit, including trailers, canopies, awnings, etc. exceeding 100 square feet, must have a smoke detector installed at the peak of the structure. Covered exhibits that are 300 square feet or greater will require the service of a certified Fire Watch Personnel.
All merchandise and materials must be contained within the exhibit space for the duration of the show; a FIRE CODE REQUIREMENT. You may not extend your display into the aisle, stand or sit in the aisle.
|Taxes & Licensing Required
Mandatory tax information required prior to the event – please see attached sheet. Currently, tax rates for the State of Utah are sales 7.25% and pre-packaged food 3%. Tax reps will be onsite to drop off forms and provide a Temporary Sales Tax License in order to sell your product in the Mountain America Exposition Building and at our event. You are not required to purchase a City of Sandy business license as the show will provide one for you.
Questions for the Utah State Tax Commission please call Tori Lund at 801.297.6303 or email SpecialEvent@Utah.gov.
|Registration and Exhibitor Guidelines
Booth & Badges: BOOTH FEE MUST BE PAID IN FULL and your contract signed front and back before arrival.
All exhibitors are required to register with show management and pick up exhibitor badges at the Exhibitor Registration booth BEFORE setting up your display. Registration is located on the East side of the building. Exhibitor badges must be worn for exhibitor admission to the event during all hours of the show. Each exhibitor will receive five exhibitor badges per booth space. You are responsible for badge distribution. Badges are intended to be rotated among your staff members only. You may wish to leave your extra badges at Exhibitor Registration for your staff to obtain them when needed. Exhibitors or staff will not be allowed onto the show floor without a badge.
The show provides an 8-foot high pipe and drape in the back of the booth and a 3-foot drape on the sides of the booth. The show provides a one-line exhibitor identification sign with your company name on the back drape of your exhibit space. You may hang your banner using “S” hooks over the tops of the rods, but please do not pin anything to the drapes. Please, no signs over 8 feet. You may be asked to bring it down as it blocks show signage & displays.
YOU MUST COVER YOUR BOOTH’S CONCRETE FLOOR SPACE WITH SOME TYPE OF CARPETING, MATTING OR DECORATIVE FLOOR COVERING. You may provide your own floor covering or rent carpet from the show decorator.
Sidewalls that are 10’ in length and over 3’ tall must have prior approval from Show Management. If you have approved “High Walls” you are responsible for providing the materials necessary for your high wall, such as shelving, grid, furniture, décor, etc. Anyone with a High Wall will also be required to provide an attractive backing. If you are approved for “Low Walls” you can construct an 8’ high X 5’ display in the back half of your booth. Low walls must be no higher than 3’ high the first 5’ of your booth. Please refer to your Booth Confirmation for your sidewall approval or contact your show manager.
Booths must be decorated in holiday theme and should reflect the holiday spirit. Decorating your booth in a holiday theme and making your booth inviting and attractive will draw in your customers. Increased sales will result from your efforts to make your space interesting and appealing.
Be prepared to meet your customer. Make sure you have business cards, order forms or web site information for residual sales. Have adequate staff to meet your customers and demonstrate your product.
Help your customers feel safe – keep hand sanitizer at your booth
Interact with your customers. Avoid sitting in the corner of your booth and using screen devices when you have customers in your booth. Smile or say “hello” to shoppers as they approach your booth. Sell yourself just as you would sell your product.
Share the Exhibitor Coupon with your customers. (We will email coupons to you prior to the event) Post our coupon for your customers to get a discount off their tickets on your website or Facebook page. Inform them of your booth number so they can find you easily.
Price your products so your customers can make an easy purchase decision. Have a return policy and make customers aware of it upon purchase. Accept credit cards if possible. This is not a table top show, no sale signs or close out signs allowed. You can, however, have a show special sign.
Create a visually attractive display. Think of your booth like a picture window at a department store, draw the customer in and make it look attractive. Create an easy flow in to your booth space. Observe the flow in to your booth and arrange your products to fit that flow.
For more tips on having a successful show, please see the Showcase Tips for Success document attached.
|Lost Credit Cards
Occasionally an attendee will leave a credit card in your booth. Please bring the card to the Show Office at the NE corner of the building and we will make an announcement to get it back to the proper owner.
There are security officers on duty at the Mountain America Expo Center 24 hours a day. Please take precautions and cover your booth at night. Mountain America Expo Center and Showcase Events, Inc. are not responsible for lost or stolen goods.
All facility employees wear facility photo ID badges.
Animals and pets are not permitted unless a registered service animal.
Contact Numbers: Dena Sablan, Event Manager
Kirkland, WA office: 425.889.9494 M-F 8:30a – 4:30p
Long Distance: 800.521.7469 M-F 8:30a – 4:30p
Temporary show office: 206.939.1963 (during show only)
To Our Valued Exhibitors,
It is our commitment to produce a well attended quality show which will continue to be a tradition in the Salt Lake market. Thank you for being a part of this event and we look forward to seeing you there.
Dena Sablan and the staff at Showcase Events, Inc.
Dates Next Year:
Tacoma Holiday Food & Gift Festival October 20- 23, 2022
Colorado Country Christmas – CO Springs November 4-6, 2022
Salt Lake’s Family Christmas Gift Show November 10-12, 2022
Colorado Country Christmas – Denver November 11-13, 2022
Be sure to sign up at the show to receive the returning vendor incentive for 2022