21st Annual Salt Lake’s Family Christmas Gift Show – November 12 –15, 2020
Produced by: Showcase Events, Inc.
Thank you for participating with us this year. To prepare for the event please review the information below. Make sure to take advantage of the discount deadlines for ordering early. After the deadline you may still order but prices will increase.
· Masks are required.
· All participants must sign and return in advance the “Waiver, Release and Indemnification Agreement” included with your Exhibitor Packet.
· A “Contractor/Exhibitor Health Questionnaire” (a daily health symptom report) needs to be completed and turned in daily for you & those working in your booth. Forms can be either printed in advance (see attached) or picked up and turned in at collection boxes located at the front and back of the building.
· Showcase Events requires a list of all staff who will be working your booth as we have to account for all who will need the daily symptom check. Please respond with your list by the end of the month.
· Temperatures will be taken where you pick up/turn in your questionnaire.
· This is a 4 day show starting November 12th. Your booth must be set up by 10pm on Wednesday night as the show opens early Thursday morning.
· Concession stand food service only.
· No sampling or food preparation on sight.
· Please bring hand sanitizer for you and your customers.
· Aisles have been expanded to 20’ to accommodate social distancing.
· Please read CDC rules and guidelines at https://www.cdc.gov/coronavirus/2019-ncov/community/large-events/considerations-for-events-gatherings.html
Table of Contents
|3-4||Decorator: JP Display: 801.523.7083, fax 801.523.7093, firstname.lastname@example.org
· Shipping & Receiving – Advance shipping to warehouse M-F 8am-5pm
· Ship direct to show 8am – 5pm (directions below on page 3)
· Electrical service (pgs 6 – 8 of JP Display’s Exhibitor Service Kit)
· Furniture / carpeting (pgs 9 – 11 see JP Display’s Exhibitor Service Kit)
All booths must have floor covering. Please plan ahead, as the cost to rent carpet upon arrival is more expensive than if you order from JP Display in advance or bring your own.
|5||Fire Permits: NO OPEN FLAMES ALLOWED|
|Food Vendors: NEW – Centerplate is the new food & beverage provider at MAEC. As such, they are requiring all specialty food vendors to complete and return an “Outside Food & Beverage Approval Form.” Please see attached.|
|4||Health Department & Food Sampling:
· Health Department www.slcohealth.org or 385.468.3845.
· SLCHD is not issuing any Temporary Food Booth Permits at this time
· No sampling as per Governor guidelines and Department of Agriculture while in phase yellow
· No food may be prepared onsite
· Only prepackaged food items made in an approved facility are allowed for sale
· Hyatt House: Located 0.9 miles from MAEC on 9685 S. Monroe St., Sandy, UT 84070, 801.304.5700. Call 800.517.4170 . Refer to “Salt Lake Family Christmas Gift Show” for studio suite $109 Thur – Sun and $129 Mon & Wed. Full breakfast included. Shuttle with advance notice.
|· Homewood Suites by Hilton: Located 4.2 miles from MAEC on 844 East North Union Ave., Midvale, UT 84047. 801.561.5999 reference Salt Lake Family Christmas Show. Single King or Double bed suites are $99.00. Complimentary breakfast. Light dinner most evenings.||10-27-20
|· Best Western Plus CottonTree Inn: Located 1.6 miles from MAEC on 10695 S. Auto Mall Dr., Sandy, UT 84070, 801.523.8484. Reference “SL Family Christmas Gift Show” – 1 King bed or 2 queen $94.00. Refrigerator & coffee maker. Fresh baked cookies in evening. Restaurants close by.||10-31-20
|· Holiday Inn Express & Suites: Located 1.8 miles from MAEC on 10680 S. Auto Mall Dr., Sandy, UT 84070, 801.495.1317. Rates $115 for 2-queen or 1-King suites as per availability. Includes breakfast. Reservation link –||10-11-20
|Insurance: Showcase Events highly recommends all exhibitors carry Liability Insurance coverage for the show||
|Mountain America Expo Center: 385.468.2260, 9575 S. State St., Sandy, UT
http://www.visitsaltlake.com/mountain-america-expo-center/ . No outside food or beverage permitted inside facility. No taping, nailing, tacking anything to painted surfaces, posts, walls, ceilings. No helium balloons. No adhesive backed decals or stickers. No glitter or confetti in carpeted areas.
|3||Move-In & Move-Out Procedures: ***Absolutely NO EARLY MOVE OUT***|
|Parking at the MAEC: FREE. No parking at the back loading docks areas. Use the N. & S. ends of the building, leaving the front of the building for your customers.
The parking garage across State Street is available, and can be used by anyone after 5 pm on weekdays and all day on Saturday and Sunday. Access the parking garage from 9745 South and State Street.
|Phone or Internet: Call Linda Cochrane at 385-468-2260 or go to (https://www.visitsaltlake.com/mountain-america-expo-center/). Under the “Exhibit” tab is a drop-down menu “Order Services”.|
|5||Registration & Exhibitor Guidelines: Booths and badges|
|RV options: No RV’s overnight at the Mountain America Expo Center
· Mountain Shadows RV Park: 13275 S. Minuteman Dr., Draper, UT. 801.571.4024. Located 5 miles from MAEC. $43.45 – $49.95 with Good Sam or Club Card.
· Salt Lake KOA: 1400 West N Temple, SLC, UT 84116. 801.328.0224 Located 16 miles from MAEC. Approximately $49.35 plus tax. 10% discount if you have a Value Card, AAA, FMCA or are military.
|3||Show Dates / Show Office: Temporary show office is located in the NE corner of show. Phone 206.939.1963 used during events or call our office 800.521.7469 Mon – Fri 8:30am – 4:430pm.|
|Storage: There is a draped off designated area for boxes and storage on the South end of the building. Located behind the entertainment stage, against the back wall.|
|5||Tax and Licensing:|
|Wi-Fi: $60.00 per day, per device. Please find the “Instructions For Wireless Internet Access” instruction sheet attached. For additional questions Monday – Friday 8am – 5pm please call Mountain American Expo Office Coordinator Linda Cochrane 385.468.2260 or MAEC Guest Services Office during off hours & weekends at 385.468.2266.|
Show Dates / Move-In & Move-Out Procedures
| Nov 12th
|* 9am to 7pm
* 9am to 7pm
* 9am to 7pm
10am to 5pm
Move-In and Move-Out:
|Move-In:||Wednesday, Nov. 11th – 8am to 10pm
ALL BOOTHS MUST BE SET UP BY WEDNESDAY
|Move-Out:||Sunday, Nov. 15th – 5:15pm to 10pm
Monday, Nov. 16th – 8am – 12pm
|You may come in any morning at 8am to restock or clean your booth.|
|Move-In Instructions:||Mountain America Expo Center security personnel will be managing the move-in docks. Please bring hand trucks and carts for move in and move out, these items are not available through Mountain America Exposition Center or JP Display.
Do not bring small children to Move-In or Move-Out !!!! It is very dangerous for them and we will ask you to remove them from the hall. This liability affects the show management, the show decorator, Mountain American Expo Center and the city of Sandy.
|Move-Out Instructions:||Exhibitors may not dismantle or remove exhibit materials before 5:15pm on Sunday when the show closes. This policy will be strictly enforced and is a Fire Marshal rule. Any exhibitor violating this rule may not be permitted to exhibit in future shows.|
Show Decorator: The show decorator is JP Display. They are local, well-respected in the industry and very familiar with our venue. Please find JP Display’s Exhibitor Service Kit attached. Freight receiving and Forklift Service from JP Display. See pages 18 – 24 of their Exhibitor Service Kit. Discount deadline for electrical, carpet & furniture orders is November 6, 2020.
Advance Shipments to JP Display Warehouse:
Shipments will be accepted from October 13, 2020 & no later than November 6, 2020 between 8am – 5pm Mon – Fri. Please see instructions on pages 20 – 24 of their Exhibitor Service Kit. Requires Material Handling Order Form & Advance Shipping label. Please note fees involved with advance shipments.
(Your company name & booth number) (or use printable labels on page 22 of the
Salt Lake’s Family Christmas Gift Show JP Display Decorator Packet attached)
c/o JP Display
31 West 7065 South (Glover Lane)
Midvale, UT 84047
Direct Shipments to Mountain America Expo Center:
JP Display handles direct shipping.
Shipments accepted between 8am to 5pm on 11/11/20.
Requires Material Handling Order Form & Direct to Show Site label.
(Your company name & booth number) (or use printable labels on page 23 of the
Salt Lake’s Family Christmas Gift Show JP Display Decorator Packet attached)
JP Display c/o Mountain America Expo Center
9575 South State Street
Sandy, UT 84070
|Electrical, Lights & Power
Exhibitors are responsible for their own electrical and lighting. If you require electricity at your booth please order from JP Display by calling 801.523.7083 or emailing email@example.com . You will find pricing on page 6 of JP Display Exhibitor Service Kit. Be sure to beat the deadline date of November 6th for discount pricing. Mountain America Exposition Center’s over head lighting is very good and many exhibitors find this in-house lighting adequate.
|Furniture / Carpet
The show decorator is JP Display. Tables, skirts, waste baskets, chairs, carpet, etc. may be ordered from JP Display for a fee. If you need booth furnishings please contact JP Display by calling 801.523.7083 or emailing firstname.lastname@example.org . You can find pricing on pages 9 – 11 of the Exhibitor Service Kit.
You must cover your booth space floor with either carpet, matting, a rug, etc. Please plan ahead, as the cost to rent carpet upon arrival is more expensive than if you order from JP Display in advance or bring your own.
|Health Department Requirements
While in phase yellow no sampling will be permitted and no onsite preparation of food. The only food items allowed at this time are prepackaged food items that are made in an approved facility.
Large basin sinks are available for filling your hand washing station with hot water. They are located on the west side of the hall next to the concession stand down the service hall corridor. Please take extra care with cleanup and disposing of liquids so we will continue to be afforded this privilege. Thank you!
|Fire Code Requirements
Your booth display must be flame retardant. Tree branches, hay stacks, sawdust, or other highly combustible materials will not be allowed in any exhibit. All drapes, curtains, table coverings, skirts, carpet, or any decorative materials used in exhibits must have a fire-rating tag and/or be flame retardant. (International Fire Code 2015 Section 800). The use of oil cloth, tarpaper, sisal paper, nylon, orlon and certain other synthetic materials cannot be made flame retardant and their use is strictly prohibited.
Any enclosed or covered exhibit, including trailers, canopies, awnings, etc. exceeding 100 square feet, must have a smoke detector installed at the peak of the structure. Covered exhibits that are 300 square feet or greater will require the service of a certified Fire Watch Personnel.
All merchandise and materials must be contained within the exhibit space for the duration of the show; a FIRE CODE REQUIREMENT. You may not extend your display into the aisle, stand or sit in the aisle.
|Taxes & Licensing Required
Mandatory tax information required prior to the event – please see attached sheet. Currently the tax rate for sales is 7.25% and pre-packaged food 3%. Please check for changes by show time. Tax reps will be onsite to drop off forms and provide a Temporary Sales Tax License in order to sell your product in the Mountain America Exposition Building and at our event. You are not required to purchase a City of Sandy business license as the show will provide one for you. Questions for the Utah State Tax Commission please call Pat Sorenson at 901.297.6303 or email SpecialEvent@Utah.gov.
|Registration and Exhibitor Guidelines
Booth & Badges: BOOTH FEE MUST BE PAID IN FULL and your contract signed front and back before arrival.
Please, no more than 2 individuals per booth space as the more vendors we have in the building the fewer shoppers will be allowed to enter. Please make sure you have notified our staff with the names of everyone who will be working your booth.
All exhibitors are required to register with show management and pick up exhibitor badges at the Exhibitor Registration booth BEFORE setting up your display. Registration is located on the East side of the building. Exhibitor badges must be worn for exhibitor entry into the event during show hours. Each exhibitor will receive five exhibitor badges per booth space. You are responsible for badge distribution. Badges are intended to be rotated among your staff members only. You may wish to leave your extra badges at Exhibitor Registration for your staff to obtain them when needed. Exhibitors or staff will not be allowed onto the show floor without a badge.
The show provides an 8-foot high pipe and drape in the back of the booth and a 3-foot drape on the sides of the booth. The show provides a one-line exhibitor identification sign with your company name on the back drape of your exhibit space. You may hang your banner using “S” hooks over the tops of the rods, but please do not pin anything to the drapes. Please, no signs over 8 feet. You may be asked to bring it down as it blocks show signage & displays.
YOU MUST COVER YOUR BOOTH’S CONCRETE FLOOR SPACE WITH SOME TYPE OF CARPETING, MATTING OR DECORATIVE FLOOR COVERING. You may provide your own floor covering or rent carpet from the show decorator. If renting through the show decorator JP Display, be sure to order early to take advantage of discount pricing. Please plan ahead as the cost to rent the carpet upon arrival is more expensive than if you order from JP Display in advance or bring your own.
Sidewalls that are 10’ in length and over 3’ tall must have prior approval from Show Management. If you have approved “High Walls” you are responsible for providing the materials necessary for your high wall, such as shelving, grid, furniture, décor, etc. Anyone with a High Wall will also be required to provide an attractive backing. If you are approved for “Low Walls” you can construct an 8’ high X 5’ display in the back half of your booth. Low walls must be no higher than 3’ high the first 5’ of your booth. Please refer to your Booth Confirmation for your sidewall approval or contact your show manager.
Booths must be decorated in holiday theme and should reflect the holiday spirit. Decorating your booth in a holiday theme and making your booth inviting and attractive will draw in your customers. Increased sales will result from your efforts to make your space interesting and appealing.
Be prepared to meet your customer. Make sure you have business cards, order forms or web site information for residual sales. Have adequate staff to meet your customers and demonstrate your product.
Interact with your customers. Avoid sitting in the corner of your booth and using screen devices when you have customers in your booth. Smile or say “hello” to shoppers as they approach your booth. Sell yourself just as you would sell your product.
Share the Exhibitor Coupon with your customers. (We will email coupons to you prior to the event) Post our coupon for your customers to get a discount off their tickets on your website or Facebook page. Inform them of your booth number so they can find you easily.
Price your products so your customers can make an easy purchase decision. Have a return policy and make customers aware of it upon purchase. Accept credit cards if possible. This is not a table top show, no sale signs, close out or discount signs are allowed.
Create a visually attractive display. Think of your booth like a picture window at a department store, draw the customer in and make it look attractive. Create an easy flow in to your booth space. Observe the flow in to your booth and arrange your products to fit that flow.
For more tips on having a successful show, please see the Showcase Tips for Success document attached.
|Lost Credit Cards
Occasionally an attendee will leave a credit card in your booth. Please bring the card to the Show Office at the NE corner of the building and we will make an announcement to get it back to the proper owner.
There are security officers on duty at the Mountain America Expo Center 24 hours a day. Please take precautions and cover your booth at night. Mountain America Expo Center and Showcase Events, Inc. are not responsible for lost or stolen goods.
All facility employees wear facility photo ID badges.
Animals and pets are not permitted unless a registered service animal.
|Contact Numbers: Dena Sablan, Event Manager
Kirkland, WA office: 425.889.9494 M-F 8:30a – 4:30p
Long Distance: 800.521.7469 M-F 8:30a – 4:30p
Temporary show office: 206.939.1963 (during show only)
To Our Valued Exhibitors,
It is our commitment to produce a well attended quality show which will continue to be a tradition in the Salt Lake market. Thank you for being a part of this event and we look forward to seeing you there.
Dena Sablan and the staff at Showcase Events, Inc.
Dates Next Year:
Tacoma Holiday Food & Gift Festival October 21-24, 2021
Colorado Country Christmas – Denver November 5-7, 2021
Colorado Country Christmas – CO Springs November 12-14, 2021
Salt Lake Family Christmas Gift Show November 12-14, 2021
Be sure to sign up at the show to receive the returning vendor incentive for 2021.