24th Annual Salt Lake’s Family Christmas Gift Show – November 9-11, 2023
Produced by: Showcase Events, Inc.
PLEASE NOTE THE SHOW IS THURSDAY-SATURDAY
Thank you for participating with us this year. To prepare for the event please review the information below. Make sure to take advantage of the discount deadlines for ordering early. After the deadline you may still order but prices will increase.
Table of Contents: Discount
|Building: Mtn America Expo Center, 9575 S. State St., Sandy, UT; 385.468.2260
http://www.visitsaltlake.com/mountain-america-expo-center/ . No helium balloons. No adhesive backed decals or stickers. No glitter or confetti in carpeted areas.
|2-3||Decorator: Modern Expo & Events: 801.983.8160, fax 801.521.3040, email@example.com
· Shipping & Receiving, Furniture / carpeting, POV, Forklift, Labor, Material Handling order forms (refer to Modern Exhibitor Kit)
|Email Order Form by:
|Dock: on the South East side of the building. Those not needing to drive in to unload must unload their product on the dock and move their car before booth setup.|
|3||Electrical: Provided by Modern Expo & Events – refer to page 15 of the Decorator kit. Order by Email at firstname.lastname@example.org, phone 801.983.8160, or online at email@example.com.||10-25-2023|
|4||Fire Permits: NO OPEN FLAMES ALLOWED|
|Food Sampling: All specialty food exhibitors sampling or serving (as approved by show manager) must fill out Centerplate’s Outside Food & Beverage Approval Form. Sampling must be no more than 2 ounces for foods, 4 ounces for beverages.||10-9-2023
|3||Health Department: Questions call 385.468.3845 and email permits to TRutner@slco.org. Required for sampling – Temporary Food Handler’s Card slco.org/health/food-protection/food-workers/ Every booth handling food: www.slcohealth.org/programs/foodProtection/tempFoodBooths.html||Permits must be received prior to
|4||Hotels / RV Parking:|
|Insurance: Showcase Events highly recommends carrying Liability Insurance coverage for the show||
|Internet, Wi-Fi or Phone:For additional questions call Darren Satterwhite at 385.468.2284. After hours call MAEC Guest Services Office phone 385.468.2266. Wi-Fi is $60.00 per day, per device.|
|2||Move-In & Move-Out Procedures: ***Absolutely NO EARLY MOVE OUT***|
|Parking at the MAEC: FREE. No parking at the back loading docks areas. Use the N. & S. ends of the building, leaving the front of the building for your customers. Additional parking garage across State Street from Expo Center available after 5 pm weekdays and all hours Sat and Sun.|
|5||Registration & Exhibitor Guidelines: Booths and badges|
|2||Show Dates / Show Office: Temporary show office in the NE corner of show. Phone 206.939.1963 during event or call 800.521.7469 Mon – Fri 8:30a – 4:30p.|
|Storage: There is a draped off designated area for boxes and storage on the North end of the building. Located behind the entertainment stage, against the back wall.|
|4||Tax and Licensing:|
Show Dates / Move-In & Move-Out Procedures
10am to 9pm
10am to 9pm
9am to 9pm
Move-In and Move-Out:
|Move-In:||Wednesday, Nov. 8th – 8am to 10pm
ALL BOOTHS MUST BE SET UP BY WED., NOV. 8th AT 10PM
|Move-Out:||Saturday, Nov. 11th – 9:15pm to 12am
Sunday, Nov. 12th – 7am – 5pm
|You may come in any morning at 8am to restock or clean your booth.|
|Move-In Instructions:||Mountain America Expo Center security personnel will be managing the move-in docks. Personal hand trucks and carts for move in and move out are permitted. Cart service is available through Modern Expo & Events see Decorator Kit pg. 14.
Do not bring small children to Move-In or Move-Out! It is very dangerous for them and we will ask you to remove them from the hall. This liability affects the show management, the show decorator, Mountain American Expo Center and the City of Sandy.
|Move-Out Instructions:||Exhibitors may not dismantle or remove exhibit materials before 9:15pm on Saturday when the show closes. This policy will be strictly enforced and is a Fire Marshal rule. Any exhibitor violating this rule may not be permitted to exhibit in future shows.
|New Show Decorator
Show Decorator: The new show decorator is Modern Expo & Events. They are local, well-respected in the industry, and very familiar with our venue. Please find their Decorator Kit attached. Discount deadline for electrical, carpet & furniture orders with payment in full is October 25, 2023.
Advance Shipments to Modern Expo & Events Warehouse:
Shipments will be accepted at the Modern Expo & Events warehouse between 8am-4pm up to 30 days in advance of the show. Please see instructions on pages 9-12 of the Decorator Kit. Shipments require the Material advance to warehouse shipping labels. Please note fees involved with advance shipments.
(Your company name & booth number) (printable labels are on page 12 of the
Salt Lake Family Christmas Gift Show Decorator kit attached.)
c/o Modern Expo & Events
3370 W 500 S
Salt Lake City, UT 84104
Direct Shipments to Mountain America Expo Center:
Modern Expo & Events handles direct shipping.
Shipments accepted Nov 6th -8th. (see pg 9 for details and costs)
Requires Material Handling Order Form & Direct to Show Site label.
(Your company name & booth number) (or use printable labels on page 12)
Salt Lake Family Christmas Gift Show
Modern Expo & Events c/o Mountain America Expo Center
9575 South State Street
Sandy, UT 84070
Each outbound shipment must have a completed Modern Expo & Events bill of lading accompanying the shipment. Bills of lading are available at their service desk at the show. Exhibitors will have to make their own arrangement for pick-up with their own carrier.
(see pg 11 of the decorator kit)
|Electrical, Lights & Power
Exhibitors are responsible for their own electrical and lighting. If you require electricity for your booth, please contact Modern Expo & Events online at www.modernexpo.com, by email at firstname.lastname@example.org, phone 801.983.8160, fax, 801. 521.3040 or by mail at Modern Expo & Events 3370 W 500 S Salt Lake City, UT 84104. You will find pricing on page 15 of the Decorator Kit. Please note the deadline date of October 25 for discount pricing.
Mountain America Expo Center’s overhead lighting is very good and many exhibitors find this in-house lighting adequate. Battery powered electrical is an alternate solution for you.
|Furniture / Carpet
The show decorator is Modern Expo & Events. Tables, skirts, waste baskets, chairs, carpet, etc. may be ordered from Modern Expo & Events for a fee. If you need booth furnishings, please contact Modern Expo & Events online at www.modernexpo.com, by email at email@example.com, phone 801.983.8160, fax, 801. 521.3040 or by mail at Modern Expo & Events 3370 W 500 S Salt Lake City, UT 84104. You can find pricing on pages 15-17 of the Decorator Kit.
|Health Department Requirements
Vendors selling or sampling food must have a Temporary Food Establishment Permit (https://slco.org/health/food-protection/temporary-food-events/) and may require a temporary Food Handlers card (Temporary Food Handler’s Card https://slco.org/health/food-protection/food-workers/) obtained through the Salt Lake County Health Department. You may call 385.468.3845 to discern whether your product requires a permit or a Food Handlers Card. Applicants can email their application to firstname.lastname@example.org. You must apply at least 12 days in advance of the show to avoid a $45 late fee. You may apply in person at 788 Woodoak Lane, Murray, UT 84107.
Please note that every exhibitor with food products being sampled and/or for sale must have a temporary hand washing station in their booth. See examples in the Food Safety Guide & Temporary Food Service Guide at: www.slcohealth.org/programs/foodProtection/tempFoodBooths.html. It is up to you to make sure that you are in compliance with Salt Lake’s Health Department requirements. SAMPLE SIZES: Sampling must be no more than 2 ounces for foods and 4 ounces for beverages.
No concession related food or beverage can be plated or served for onsite consumption without approval from your show manager. Every specialty food product must be pre-packaged and prepared for home consumption.
You may obtain hot water for your hand washing station at the NW end of the building (hall 5) through the single door in the black wall by the “Twin Peaks Market”.
|Fire Code Requirements
Your booth display must be flame retardant. Tree branches, hay stacks, sawdust, or other highly combustible materials will not be allowed in any exhibit. All drapes, curtains, table coverings, skirts, carpet, or any decorative materials used in exhibits must have a fire-rating tag and/or be flame retardant. (International Fire Code 2015 Section 800). The use of oil cloth, tarpaper, sisal paper, nylon, orlon and certain other synthetic materials cannot be made flame retardant and their use is strictly prohibited.
Any enclosed or covered exhibit, including trailers, canopies, awnings, etc. exceeding 100 square feet, must have a smoke detector installed at the peak of the structure. Covered exhibits that are 300 square feet or greater will require the service of a certified Fire Watch Personnel.
All merchandise and materials must be contained within the exhibit space for the duration of the show; a FIRE CODE REQUIREMENT. You may not extend your display into the aisle, stand or sit in the aisle.
|Taxes & Licensing Required
Mandatory tax information required prior to the event – please see attached sheet. Currently, tax rates for the State of Utah are sales 7.25% and pre-packaged food 3%. Tax reps will be onsite to drop off forms and provide a Temporary Sales Tax License in order to sell your product in the Mountain America Exposition Building and at our event. You are not required to purchase a City of Sandy business license as the show will provide one for you. Questions regarding the Utah State Tax Commission please direct to Nikki Smith at 801.297.6303 or email SpecialEvent@Utah.gov.
|RV PARKING & HOTELS:
RV options: No RV’s overnight at the Mountain America Expo Center
· Mountain Shadows RV Park: 13275 S. Minuteman Dr., Draper, UT. 801.571.4024. Located 5 miles from MAEC. $69.95+tax per night or $63+tax per night with Good Sam or Club Card.
· Salt Lake KOA: 1400 West N Temple, SLC, UT 84116. 801.328.0224 Located 16 miles from MAEC. $54 -$59+tax avg/night. 10% discount if you have a Value Card or are military.
|· Hyatt House: Located 0.9 miles from MAEC on 9685 S. Monroe St., Sandy, UT 84070, 801.304.5700. Ask for the group rate for “Salt Lake Family Christmas Gift Show”. Studio Suite $114+tax. Breakfast included. Shuttle service with advance notice.||10-10-23
|· Homewood Suites by Hilton: Located 4.2 miles from MAEC on 844 East North Union Ave., Midvale, UT 84047. Please call 801.561.5999 and ask for Isabella Akauola or Donna Wilson to make your reservation. Reference “Salt Lake Family Christmas Show” to receive a discount. 1 king bed or double/double $102+tax. 2-bedroom suites $182+tax.||10-21-23
|· Best Western Plus Cotton Tree Inn: Located 1.6 miles from MAEC on 10695 S. Auto Mall Dr., Sandy, UT 84070, Call 801.523.8484. Reference “Salt Lake’s Family Christmas Gift Show” – 1 King bed or 2 queen $104+tax. Hot breakfast served every day. Restaurants close by.||10-26-23
|· Holiday Inn Express & Suites: Located 1.8 miles from MAEC on 10680 S. Auto Mall Dr., Sandy, UT 84070, 801.495.1317. Rates $115+tax for 2-queen or 1-king suites as per room availability. Includes breakfast.||10-15-23
|Registration and Exhibitor Guidelines
Booth & Badges: BOOTH FEE MUST BE PAID IN FULL and your contract signed front and back prior to arrival.
All exhibitors are required to register with show management and pick up exhibitor badges at the Exhibitor Registration booth BEFORE setting up your display. Registration is located on the East side of the building. Exhibitor badges must be worn for exhibitor admission to the event during all hours of the show. Each exhibitor will receive five exhibitor badges per booth space. You are responsible for personnel badge distribution. Badges are intended to be rotated among your staff members only. You may wish to leave your extra badges at Exhibitor Registration for your staff to obtain them when needed. Exhibitors or staff will not be allowed onto the show floor without a badge.
The show provides an 8-foot-high pipe and drape in the back of the booth and a 3-foot drape on the sides of the booth. The show provides a one-line exhibitor identification sign with your company name on the back drape of your exhibit space. You may hang your banner using “S” hooks over the tops of the rods, but please do not pin anything to the drapes. Please, no signs or displays over 8 feet. You may be asked to bring it down as it blocks show signage & other exhibitor displays.
YOU MUST COVER YOUR BOOTH’S CONCRETE FLOOR SPACE WITH SOME TYPE OF CARPETING, MATTING OR DECORATIVE FLOOR COVERING. You may provide your own floor covering or rent carpet from the show decorator.
Sidewalls that are 10’ in length and over 3’ tall must have prior approval from Show Management. If you have approved “High Walls” you are responsible for providing the materials necessary for your high wall, such as shelving, grid, furniture, décor, etc. Anyone with a High Wall will also be required to provide an attractive back for the neighbors. If you are approved for “Low Walls” you can construct an 8’ high X 5’ display in the back half of your booth. Low walls must be no higher than 3’ high in the first 5’ of your booth. Please refer to your Booth Confirmation for your sidewall approval or contact your show manager.
Booths must be decorated in holiday theme and should reflect the holiday spirit. Decorating your booth in a holiday theme and making your booth inviting and attractive will draw in your customers. Increased sales will result from your efforts to make your space interesting and appealing.
Be prepared to meet your customer. Make sure you have business cards, order forms or web site information for residual sales. Have adequate staff to meet your customers and demonstrate your product.
Interact with your customers. Avoid sitting in the corner of your booth and using screen devices when you have customers in your booth. Smile or say “hello” to shoppers as they approach your booth. Sell yourself just as you would sell your product.
Share the Exhibitor Coupon with your customers prior to the event. Attached is a $2 off coupon for you. Post our coupon on your preferred social media platform for your customers to receive a discount off their tickets. Inform them of your booth number so they can find you easily. We have also included a sheet of 8 coupons if you wish to print them to hand out at fall events.
Price your products so your customers can make an easy purchase decision. Have a return policy and make customers aware of it upon purchase. Accept credit cards if possible. This is not a table top show, no sale signs or close out signs allowed. You can, however, have a show special sign.
Create a visually attractive display. Think of your booth like a picture window at a department store, draw the customer in and make it look attractive. Create an easy flow in to your booth space. Observe the flow in to your booth and arrange your products to fit that flow.
|Lost Credit Cards
Occasionally an attendee will leave a credit card in your booth. Please bring the card to the Show Office at the NE corner of the building and we will make an announcement to get it back to the proper owner.
There are security officers on duty at the Mountain America Expo Center 24 hours a day. Please take precautions and cover your booth at night. Mountain America Expo Center and Showcase Events, Inc. are not responsible for lost or stolen goods.
All facility employees wear facility photo ID badges.
Animals and pets are not permitted unless a registered service animal.
|Contact Numbers: Dena Sablan, Event Manager
Kirkland, WA office: 425.889.9494 M-F 8:30a – 4:30p
Long Distance: 800.521.7469 M-F 8:30a – 4:30p
Temporary show office: 206.939.1963 (during show only)
To Our Valued Exhibitors,
It is our commitment to produce a well attended quality show which will continue to be a tradition in the Salt Lake market. Thank you for being a part of this event and we look forward to seeing you there.
Dena Sablan and the staff at Showcase Events, Inc.
Dates Next Year:
Salt Lake Family Christmas Gift Show November 14-16, 2024
Colorado Country Christmas – CO Springs November 15-17, 2024
Be sure to sign up at the show to receive the returning vendor incentive for 2024